If you’re desperate for your printed material right now, is anything more frustrating than seeing that “printer down” sign on your office’s printer, copier or other document machine – or hitting “print” several times only to get an error message on your screen?
Even the best-quality multifunction printers (MFP) are not immune to downtime, and sometimes the problem stems from little user errors most people aren’t even aware of. At the same time, mistakes in security and recycling open up risks and cost issues to even well-maintained office machines.
Are you or your employees guilty of any of the following mistakes?
•Incorrectly loading paper. Nothing stops a printer faster than paper that’s loaded wrong – which could mean anything from bent edges to paper curling or stickiness. Before loading your paper, look for an arrow on the end of the package – that should point up and give you the direction of how to load. Then, fan the stack lightly so that some air can get between the sheets. Look for bent paper, rips, creases and other flaws that could cause a jam.
•Leaving confidential information on the machine. People who send sensitive documents to the printer should be prepared to pick up their copies right away. Unfortunately, when people get distracted by phone or email, such documents often end up left in the tray or nearby, where their security may be breached. However, today’s technology also allows for a multifunction printer that waits for you to arrive before printing the job.
•Tossing empty print cartridges in the trash. Every office should have a recycling program in place, but users tend to think only of paper when it comes to recycling. Used print cartridges are not easily biodegradable – in fact, they […]